Rentflow has complex handling of fees that property management companies charge to property owners.

If you are managing a property for someone else and charge them fees for that service, Rentflow automatically calculates the fees and helps you track all those different type of fees, over user selected date ranges.

Management fees

  • A percentage fee can be calculated based on the expected rent or the actual received rent
  • A minimum fee can be applied
  • A vacant fee can be applied
  • Different VAT options can be applied
  • These property management fees are calculated on a daily basis. Any updates to the contractual rents or actual rent payments automatically fee through into the calculation.
  • In the Finance tab you can see a detailed breakdown of how the property management fee is calculated daily (and if the minimum or vacant fee applies on that day).

Letting fees

  • Are generated each time a new rental contract is added
  • It can be either a fixed amount or a percentage of the rent (based on different periods eg daily / weekly / monthly / yearly and the whole contractual value)
  • A minimum fee can be applied
  • Different VAT options can be applied

Tenancy extension fees

  • Are generated each time a rental contract is extended
  • It can be either a fixed amount or a percentage of the rent (based on different periods eg daily / weekly / monthly / yearly and the whole contractual value)
  • A minimum fee can be applied
  • Different VAT options can be applied

Accountancy fees

  • Fixed amounts can be generated over different frequencies
  • Different VAT options can be applied

Cleaning fees

  • Fixed amounts can be generated over different frequencies
  • Different VAT options can be applied

Maintenance fees

  • You can manually add one-off maintenance fees to each property (either expected or actual)

Notes can be added to all fees.

All of these expected fees that are calculated / automatically generated can be tracked in the Finance tab for each property or the Expenses tracker across all properties.

Expected fees can be marked in bulk on the Expenses tracker for all selected properties or individually on the Finance tab for each property.

You can upload documents related to the agreed fees (eg property management contract with the property owner).

By adding fees over different date ranges you can also see a history of the agreed fees with the property owner.

Related settings can also be added (subject of a different article).